📆 8 Specific Ways I Set Up Calendly
(Instead of Delegating Scheduling to an Assistant)
Hi Friends,
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📚 Do you still read books? I asked readers to vote on this question over on Pivot with Jenny Blake— I’d love to hear from you as well: How many books did you read last year? What’s your preferred format? Click below to weigh in! 👇
Here’s a counter-post, and a related article I forgot to link to from this week’s PivotList (good for any aspiring authors, not just fiction):
Now onto this week’s round-up + Plus extra goodies over the paywall rainbow at the end . . .
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⚙️ Tips & Tools
Calendly is my go-to tool for setting up meetings, and I find it much easier than delegating scheduling to an assistant. I have event types with custom parameters for everything; including (but not limited to):
90-minute phone strategy sessions with clients, with payment built into the link
30-minute networking calls with a conference line (remember those?!) so it’s not video by default, and so I don’t give my phone number out willy-nilly.
In-person coffee meet-ups where the guest can choose one of three NYC locations
VIP Days where after paying the deposit, the client chooses their date and location—either virtual (Zoom) or in-person (NYC).
30-minute Zoom calls for prospective speaking clients with the widest possible parameters; I’ll even sometimes meet on a Monday or Friday for these—gasp!
Podcast interviews with a Riverside.fm recording room link that never changes, only on Wednesdays between 11am and 3pm. During the summer, I shift the window up an hour, as my office turns into an unbearable sauna without A/C.
Guesting on podcasts on Thursdays, with links to my bio and headshots after they book and a question about how I can be most helpful to their audience.
Custom one-off links: I choose three to five options to send to an invitee, and Calendly automatically adds placeholders for every slot until it’s booked.
For scheduling group calls or in-person meetings, I lose my mind if we don’t use Doodle for voting on availability; endless scheduling chains drive me BATTY!!! 🦇
🎙 Revisit Related Episodes from the Archives
Although the podcast is paused, you can still browse the archives and subscribe here »
💬 Quote
Congrats to
who just launched a new Substack to coincide with a guest appearance for ! An excerpt:“You keep feeling like you’ve fallen behind in your own life. You’re not where you were ‘supposed’ to be by now. But what does that even mean? Seriously, falling behind on what?”
. . . Sure, it’s not the path you thought you’d take. Nor the things you started out measuring. Others have more money, status, and stuff, and always will.
But don’t you see? The dream of the life you’ve fallen behind on was measured by things you didn’t yet know barely mattered, and devoid of things that matter beyond measure.”
—
💭 Questions
In what areas do you feel “behind”? What have you been focusing on instead that is even more meaningful? How might the timing of it all be in perfect harmony with the bigger picture of your life?
📝 Permission
Release expectations of where you or your business should be by now. As the proverb says, nature doesn’t rush a tree.
🍩 Recent at Rolling in D🤦🏻♀️h with Jenny Blake
Here’s to setting even more time free! 🥂
❤️ With Gratitude,
P.S. Extra Goodies Over the Paywall Rainbow 🌈💰
🔐 Thank you to our generous paying subscribers who help sustain Time Well Spent! Upgrade to unlock this week’s make-you-smile memes as a token of my gratitude ☺️