🧰 What's the advantage of running your business on Notion?
Join us for a free Dashboard Demo + Q&A session on June 2 at 11 a.m. ET
Hi Friends,
📆 TL;DR in case you’re skimming: Alex and I are hosting a follow-up to our recent workshop, a demo and Q&A session for the AI-Powered Notion Business Operations Dashboard, on Tuesday, June 2 at 11 a.m. ET. Learn more and register here »
It’s easy to fall into shiny object syndrome with software, chasing solutions to manage operational chaos and overwhelm without ever solving the underlying friction.
Now people are vibe-coding (and vibe-launching) apps almost instantaneously that, ahem, all look exactly the same. It’s slop-city, and with talk of an AI-induced SaaS-pocalypse, where small business owners empowered by tools like Claude Code can replace much of the functionality of expensive apps that have long been fueling subscription fatigue, it can be hard to know where to invest effort right now.
Alex and I have been fielding similar questions and concerns from solopreneurs after our Intro to Agentic AI workshop in May:
Is one better than the other for certain types of scheduled tasks?
Do I need to move my business into Notion?
Is it worth the effort? (Often followed by: It seems like a pain, and I don’t want to learn yet another software system; AI alone is already overwhelming enough).
For the last one, I can unequivocally say: yes. For a few reasons:
When you centralize everything about your business into one place, search becomes much faster and more powerful. Instead of wasting time separately scanning docs, sheets, Slack, Airtable, Asana, etc., every piece of information about your business (and life!) is accessible in one place, so you can retrieve what you need, when you need it — even without impeccable organization. Global search about your business (and agents) can actually work.
For that same reason, pointing AI tools like Claude at your Notion workspace works much better too: it already has all the active information about your business in one place, so you don’t have to repeat yourself or start from scratch setting up context files. This includes key databases like your Client Trackers, CRM, Tasks, Content Calendar, SOPs, idea collection bucket, and a reports hub so that all agent output goes in one place (instead of scattered markdown files hidden on your hard drive that team members can’t easily access).
On that related note, Notion externalizes your business mind so that all team members have access to the information they need, too. Everything is customizable and interlinkable. Onboarding is easier. You’ll field fewer questions and remove yourself as the bottleneck for information retrieval. I run my personal life out of Notion too, including tax prep, daily journaling, and appointment tracking.
Alex has been working in Notion for ten years (!), and I’ve been running my life and business with it for almost six. Notion is here to stay, highly responsive to user feedback for product improvements, and offers a user-friendly way to collaborate with team members and AI agents. Here’s an example of what our hub looks like:
We’ve been refining the done-for-you Free Time Operations Dashboard since 2022, now upgraded with AI enablement templates so that after importing your data, you will have exactly what you need to also work with tools like Claude more easily.
We would love to walk you through what’s new and answer any questions you have! If you are Notion-curious and considering consolidating your software stack, join us for a free Dashboard Demo and Q&A session on June 2 »
📆 Upcoming Office Hours
Our twice-monthly agentic AI-focused office hours for paid subscribers are live! Office hours are on the first and third Wednesdays of every month at 12 p.m. ET. Join us for the next Idea Collecting-focused one on June 3. ❌ Note: they are not recorded, since everything changes so quickly! We do share detailed notes and resources in Substack chat afterward.
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🎉 Thank you for reading, and here’s to pleasing only the ones who matter, not the masses!
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